Tips on Justifying Budget Expense

Many travel and training budgets have been reduced, which means that regardless of the merits of a conference, you’ll need to justify the expense. Here are some things to consider:   

  • Focus on what you’ll specifically bring back to the organization as return for the investment.  
  • Offer to prepare and deliver a short presentation and Q&A to your co-workers to share what you learned. That way others in your facility will get the benefits of your attendance, too.  
  • If you’re working to obtain or maintain your certification, remind your supervisor that this is a great way to earn continuing education hours and is less expensive than registering for separate conferences. It also requires less time away from the facility. 
  • Be ready with a plan that shows who could cover your duties while you’re attending the conference.  
  • Offer to share a room to reduce hotel expenses and remember that there’s an additional discount for facilities sending three or more people.
  • Print and give this letter to your administrator or facility leader from our CEO, Tracey Moorhead, which covers the reasons why you should attend this professional development experience, and includes pricing for budget calculation
Use the handy table below as a tool to help you budget the correct amount for this invaluable educational experience. 

 Cost to Attend

 Conference registration, AANAC member, early bird rate     
 Average flight cost to Orlando

 Discounted hotel rate 

$195 per night x 2

$28/per day x 3
 Ground transportation, taxi, airport shuttle

 Average Total Cost Per Person


*This total does not include local taxes and fees, which are subject to change. Total based on two nights for the conference.  Additional costs may apply if attending a pre-conference workshop.  Flights and meals may vary.

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